How to Apostille a Diploma or Transcript

Diplomas and transcripts need apostilles in a variety of international situations. The most common include applying to a foreign university for graduate or professional study, undergoing credential evaluation (through services like WES, ECE, or NACES members), applying for professional licensing in another country (medical, legal, engineering, teaching, etc.), meeting employment requirements abroad (especially for teaching positions), and immigration applications where educational qualifications are relevant.

It is worth noting that the destination country or institution determines whether an apostille is required. Some foreign universities accept notarized copies without apostille, while others strictly require the full apostille. Always confirm the specific requirements of the receiving institution or authority before starting the process.

If you are applying to multiple institutions or programs in different countries, you may need multiple apostilled copies. In that case, notarized true copies of your diploma can each be individually apostilled, allowing you to keep your original diploma safe while meeting multiple application requirements.

Academic records can use True Copy State or Original Document Processing. True Copy begins with a clear scan and authenticates the notary’s certification. Original Document Processing begins with the physical academic document and follows the selected intake.

This public guide does not publish state, county, school, or notarization exception matrices. Submit the complete diploma, transcript, letter, or certificate through the service path you want.

Supporting academic letters, enrollment confirmations, accreditation records, diplomas, and transcripts can be submitted as separate documents. Include every page and keep letterhead, signatures, seals, and attachments visible.

Choose True Copy State processing for digital-copy intake or Original Document Processing for physical-document intake.

Apostilles.us processes academic documents for all 50 states and the District of Columbia without publishing a mutable state-by-state rules matrix. True Copy State and Original Document Processing are both available.

For True Copy processing, the apostille state can differ from the school’s state because the apostille authenticates the notary. Original Document Processing is the separate physical-document path.

Upload the complete academic document in color, including reverse sides, attachments, seals, and signatures. Avoid cropped images and make sure small print is readable.

Submit each document that needs its own apostille as a separate item. Pricing and processing tiers are shown in the order.