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Diploma & Transcript Apostille

Diplomas and academic transcripts are among the most frequently apostilled documents for professionals and students moving abroad. Whether you're pursuing a graduate degree at a foreign university, applying for professional licensure in another country, seeking employment with an international company, or undergoing credential evaluation by a foreign education ministry, your U.S. academic documents must be apostilled to be recognized. The process for educational documents varies significantly by state, with many requiring notarization before the apostille can be attached.

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Diploma & Transcript Apostille Services

  • Digital process: Upload a clear scan of your diploma & transcript. Our licensed notary certifies a true copy, a U.S. Secretary of State issues the apostille, and we ship the apostilled document back to you with tracking.
  • Fast turnaround: Economy in 4-6 business days, Standard in 2-3 days, Express in 1 business day.
  • International ready: Recognized across 120+ Hague Convention countries. Your original diploma & transcript never has to leave your possession.

True Copy State Apostille

Start with a clear upload of your diploma & transcript. Our licensed notary certifies a true copy and a U.S. Secretary of State issues the apostille on that certification.

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Original Document Processing

Send the physical diploma & transcript when the receiving authority needs the original submitted through the issuing state's route. Transit is separate from processing.

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Key Details

What we check on your diploma & transcript

Whether the issuing institution is accredited and recognized by the state

Presence of authorized signatures (registrar, dean, president) and institutional seal

State-specific notarization requirements - many states require diplomas to be notarized before apostille

Whether a letter of accreditation from the institution is also needed

Destination country requirements for academic document authentication

Digital diploma verification - whether a physical reprint is needed

Why Apostilles.us

Why Choose Us

Expert diploma & transcript review

Every diploma & transcript is reviewed by our team before processing. We catch eligibility issues, missing pages, and state-specific gotchas upfront so your apostille is not rejected.

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Fast turnaround options

From 1-business-day Express to economy standard, we offer flexible processing speeds to match any deadline.

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End-to-end digital service

From scan upload to notarized true copy to state apostille to tracked shipping. We handle the entire process so you don't have to.

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Timelines

Processing Timelines

Priority ExpressExpress

As fast as 1 business day

Standard PriorityStandard

2-3 business days

Economy StandardEconomy

4-6 business days

State processing can be as fast as 1 business day for eligible requests. Shipping time is separate from processing time. If you need your apostilled diploma & transcript for international use, submit your request as early as possible to allow for both processing and delivery.

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How It Works

How It Works

Three simple steps from upload to delivery. We handle all the complexity.

1

Upload Your Scan

Submit a clear color scan of your diploma & transcript through our secure portal. We review it for eligibility and accuracy before anything moves forward.

Takes about 2 minutes

2

We Handle Everything

Our licensed notary certifies a true copy of your diploma & transcript, then a U.S. Secretary of State issues the apostille on the notary-certified true copy.

Same-day processing available

3

Receive Your Apostille

Your apostilled diploma & transcript is shipped directly to you with full tracking. Domestic and international delivery available.

Domestic and international delivery

Common Issues

Common Issues with Diploma & Transcript Apostilles

Notarization Required in Many States

Unlike vital records (birth, death, marriage certificates), diplomas and transcripts are not issued by a government office. In most states, the Secretary of State can only apostille a document bearing a signature they have on file. Since school officials' signatures are typically not on file, the document must first be notarized by a commissioned notary public in that state, and the notary's signature is what gets apostilled.

Digital Diplomas and Electronic Transcripts

Many universities now issue diplomas and transcripts electronically or through digital platforms. These digital versions cannot be apostilled. You will need to request a physical diploma reprint or official paper transcript from your institution. Some institutions charge a fee and require several weeks for reprints.

Accreditation Letter May Be Required

Some destination countries require not just the apostilled diploma but also a separate letter confirming the institution's accreditation. This letter typically must be issued by the institution or a recognized accreditation body and then separately notarized and apostilled.

Institution Seal Alone May Not Suffice

Having your school's embossed seal on the diploma does not automatically mean the document can be apostilled. In states where notarization is required, the school seal is irrelevant to the apostille process - the notary's commission and signature are what the Secretary of State authenticates.

Never mail your original documents

We process apostilles from a notarized true copy of your uploaded scan. Your birth certificate, diploma, or FBI report never leaves your hands, so it can never be lost in the mail.

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FAQ

Frequently Asked Questions

An apostille is a certificate issued by a designated U.S. authority (a Secretary of State) that authenticates a U.S. document for use in countries that are members of the Hague Apostille Convention.

In most cases, no. You upload a clear color scan of your diploma & transcript through our secure portal. Our licensed notary certifies that the printed copy is a true and accurate reproduction of the original, and a U.S. Secretary of State issues the apostille on the notary-certified true copy.

Your original diploma & transcript never has to leave your possession. The resulting apostilled document is recognized across Hague Convention countries for almost every common use case (dual citizenship, marriage abroad, visa applications, school enrollment, foreign property transactions, and more).

The only time you would need to mail the physical original is if the receiving authority in your destination country specifically requires the original document, or specifically requires the apostille to come from the same state that issued your diploma & transcript. If that applies to your situation, we offer an Original Document Apostille service and will guide you through it.

Learn more about our digital process →

Our process uses a U.S.-licensed notary who certifies that a printed copy made from your scan is a true and accurate reproduction of the original document. A U.S. Secretary of State then issues the apostille on the notary-certified true copy. The apostille authenticates the notary's seal and signature, which is exactly what the Hague Convention recognizes.

Because we work from a scan, your original never has to leave your possession, processing is significantly faster than mailing physical documents back and forth, and there is no risk of your original being lost or damaged in transit.

Government-issued vital records (birth certificates, marriage certificates, death certificates) typically do not require additional notarization before apostille.

Private documents such as powers of attorney, school transcripts, and personal affidavits do need to be notarized first, because the apostille is issued on the notary's certification rather than on the document itself. If your diploma & transcript needs notarization, we can handle it as part of your order through our remote online notary add-on.

Our digital process completes Economy orders in 4-6 business days, Standard in 2-3 business days, and Express in 1 business day. Shipping time is separate from processing time.

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Pricing depends on the processing tier you choose. Economy starts at $149 per document, Standard at $197, and Express (1 business day) at $249.

All tiers include document review, notarized true copy, state apostille, and tracked domestic shipping.

See full pricing details and add-ons →

Over 120 countries that are members of the Hague Apostille Convention accept apostilles. This includes most of Europe, South America, and many countries in Asia and Africa.

If your destination country is not a member of the Hague Convention, you may need embassy legalization instead of an apostille. Browse country-specific guidance →

Not necessarily. With our digital process, the apostille is issued by a U.S. Secretary of State where our licensed notary is commissioned, which may be a different state than the one that originally issued your diploma & transcript. The apostille is fully Hague Convention compliant and accepted by receiving authorities in 120+ countries regardless of which state issued it.

If the receiving authority in your destination country specifically requires the apostille to come from the same state that issued your diploma & transcript, you would need to use our Original Document Apostille service, which routes your physical original through the issuing state.

In most states, yes. Because diplomas are issued by private or public educational institutions (not government offices), the Secretary of State typically does not have the school official's signature on file. A notary public must first notarize the diploma, and then the apostille authenticates the notary's signature. We'll confirm the exact requirements for your state.
Yes, as long as it is an official transcript bearing the registrar's signature and institutional seal. The sealed envelope is an integrity measure for the receiving institution, but the apostille process requires the document itself to be accessible for notarization and authentication. Opening the sealed envelope is necessary and does not invalidate the transcript for apostille purposes.
If your online university is accredited and issues physical diplomas with authorized signatures, yes. The key factor is state accreditation and the physical document having proper signatures. Diploma mills or unaccredited institutions may produce documents that some destination countries will not accept, regardless of apostille.
This depends entirely on what the destination country or institution requires. Some foreign universities accept just an apostilled transcript for admissions. Others require both the diploma and transcript to be apostilled. Professional licensing boards abroad often require both. Check with the receiving institution or let us advise you during the review.
Some high school diplomas are mass-printed without individual signatures. In this case, you would need to either (1) contact the school district to obtain a signed copy or official letter confirming your graduation, or (2) have the diploma notarized with an accompanying affidavit. We can guide you through the best approach for your situation.
Related

Related Resources

Diploma & Transcript Apostille CaliforniaDiploma & Transcript Apostille NebraskaDiploma & Transcript Apostille WyomingDiploma & Transcript Apostille New HampshireDiploma & Transcript Apostille NevadaBirth Certificate ApostillePower of Attorney ApostilleApostille by StateAll Document Types

The information provided on this page is for general informational purposes only and does not constitute legal advice. Requirements may vary by state and destination country. For formal legal advice, consult a qualified professional.

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